Council Meeting Summary – January 27, 2015

At the Tuesday January 27 meeting, the AIBC council dealt with the following items:

President’s Report
Quick overview of mutual recognition agreements currently pending and/or being pursued: MRA between Canada, New Zealand and Australia pending formal signing (scheduled in February); preliminary meeting between Canada and Japan set for February; Canada and Architects’ Council of Europe (ACE) discussions well under way.

Governance
The Governance Committee presented an Action Plan for recommendations provided in the Best Practices Governance Audit report, which was recently completed by external consultant, Framework Partners Inc., at the request of the Governance Committee.

Finance Committee
A brief update was provided in advance of FICOM’s meeting. The institute continues to experience good financial health, with the forecast to out-perform the 2014 operating budget by approximately $130,000. The 2015 operating and capital budget was approved by council on November 18, 2014. The 2015 fee and fine schedule is stable for a third year in a row, with the exception of a 5% fee increase for temporary licences. 

Stakeholder Engagement
The Engagement 2.0 Final Report was presented to council. Read the Engagement 2.0 Final Report. Council would like to thank all AIBC members and associates who attended. The participation level was tremendous and the feedback shared invaluable.  Highlights of next steps include: setting up a committee to design a “Public Outreach” strategy; defining a working relationship with the RAIC; meeting with government to pursue housekeeping items to the Architects Act as recommended by the Act Review Working Group and approved by council; and, the pursuit of Diverse Membership Working Group recommendations such as launching an Intern Friendly Initiative. These and other plans were outlined in detail in the February 12 President’s Message.

Associates Task Force
The results from the recent Retired Architect Survey demonstrated overwhelming support to maintain “Retired Architect AIBC” as an associate class.  The survey, conducted November 20 to December 5, 2014, garnered a very healthy response rate of 18% for architects and 63% for retired architects. Read the Retired Architect Survey –Memorandum 

Council approved a motion that regulatory requirements need to be established for associates to disclose their AIBC associate status. This would apply to all three associate classes:  Retired Architect AIBC; Intern Architect AIBC; Architectural Technologist AIBC. Council is scheduled to vote on the disclosure requirements at an upcoming council meeting. An online form has been set up for member feedback.

With the work complete, the Associate Task Force is now closed. 

Diverse Membership Working Group
DMG presented a final report based on the survey results of the Diverse Membership Survey, which was conducted June 19 -July 31, 2014.  Council charged the DMG with recommending policies, practices and mechanisms to encourage a diverse and valued AIBC membership. Read the Diverse Membership Survey Final Report.

Act Review Working Group
Supported by member feedback garnered from Engagement 2.0, council approved the ongoing pursuit of five “housekeeping” items as well as a strategy to maintain this momentum, including the ongoing and ever important notification of members.  

Registration and Licensing Board
November results were as follows: 75% NCARB passing rate for Intern Architects; 89% passing rate for Intern Architect Oral Reviews; 100% passing rate for Architectural Technologists. 

CEO (Operations Update)
Mandate, Vision, Values: Council approved a motion on the institute’s vision. The full suite – Mandate, Vision and Values – is posted on the website.

CES Update: The CES compliance rate of members for 2014 was 97%. Non-compliance by members and associates now becomes a professional conduct matter. 

E-Voting Update: Council approved rules for electronic voting for council elections and bylaw amendments. Read the Council Rules for Council Elections and Council Rules for Bylaw Amendments. Now that these rules are in place, the next step is to select a service provider, currently underway. An e-vote on three bylaw amendments is scheduled for the spring. E-voting for council elections is tentatively scheduled for spring 2016. Stay tuned for more information on e-voting procedures and dates.

E-voting Background:  At the AIBC annual meeting in May 2014, members approved bylaws to allow e-voting for bylaw amendments and council elections. As part of the AIBC’s ongoing effort to give members an opportunity for feedback (enshrined June 2014 in Bylaw 12.1 and Bylaw 12.2), a 30-day notification period was triggered in late December 2014 and extended to January 27, 2015. During this time members were encouraged to provide feedback. Seven comments were submitted by members for consideration by the bylaw review committee and council, none were contentious. Upon review, council approved the motion to accept the rules for council elections and bylaw amendments.

Post-Disaster Committee submitted a summary of 2014 activities and a work plan for 2015

Certified Professional Program (CPP) Working Group:  An Interim Report was presented to council. Jointly coordinated with APEGBC, an updated Certified Professional course, will be offered at the AIBC this fall. Stay tuned for registration details in the coming months. A CP Program Manager has been hired on a contract basis to manage the program.

Illegal Practice Statistics:  The total number of infractions / inquiries reported in 2014 was 131. Forty-three were substantiated (files opened). As of December 2014, there were 60 open illegal practice files and 32 files were closed in 2014 with 11 undertakings reviewed. Illegal Practice Findings are posted on the AIBC website.

Staff changes:  Roisin O’Neill, Director of Registration and Licensing and Human Resources, left the institute to join the College of Dental Surgeons of British Columbia. Joan Hendriks is currently the acting Director, Registration and Licensing until the position is filled. Tracy Tough will temporarily take on the Human Resources portion.

Aleta Cho will be retiring in February after 30 years with the institute. Internal changes will accommodate Aleta’s departure.

Motions were passed for policy compliance, committee changes, examination results and register amendments as well as terms of reference.

A status report was submitted by former Executive Director Michael Ernest Architect AIBC and current CEO Mark Vernon, CA, CPA (Illinois).

Read adopted November 18, 2014 Council meeting minutes.

The next official meeting of AIBC Council is scheduled for March 10, 1 p.m.-3 p.m. at the Harbour Towers Hotel & Suites located in downtown Victoria.  Members, associates and the public are welcome to attend; please confirm your attendance in advance by emailing Tracy Tough at ttough@aibc.ca. Please note: a meet and greet with the AIBC’s new CEO Mark Vernon will be held prior to the annual meeting. The session will run from 11:30 a.m. to 1 p.m.

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