(Updated: Please click here for new meeting time and location.)
Special Meeting
This meeting has been called after being requested by 15 AIBC members, in keeping with the Architects Act and AIBC bylaws. Under established protocols for such a meeting, the only business that may be considered is that for which prior notice has been given. In this instance, it is limited to the questions, proposed bylaw resolutions and advisory motions contained in the original petition. There will be no opportunity to submit or consider additional agenda items or motions.
This meeting will begin at 8:45 a.m. There will be a half-hour registration period (8:15 – 8:45 a.m.) prior to convening to confirm voting privileges and ensure the requisite quorum. Only AIBC members in good standing and honorary members will be entitled to vote. Associates, while not entitled to vote, are permitted to speak to any matter raised at the meeting.
To review the special meeting agenda and protocols, as well as the petitioners’ materials (all of which have been mailed to all members, honorary members and associates), click here. Participants are encouraged to review the materials and come prepared for discussion.
2012 Annual Meeting
The 2012 Annual Meeting will begin at 1:00 p.m. There will be a registration period a half-hour (12:30 – 1:00 p.m.) prior to convening. This is required to confirm voting privileges and ensure the necessary quorum.
A package of materials, including agenda, protocols, draft minutes from the 2011 Annual Meeting, Honorary Membership nominee, President’s Report, Auditor’s Report and proposed bylaw amendments, has been mailed directly to all members, honorary members and associates. It can also be found here.
Only AIBC members in good standing and honorary members will be entitled to vote at the annual meeting. Associates, while not entitled to vote, are permitted to speak to any matter raised at the meeting.
AIBC Council Election
A primary item of business at the annual meeting will be the election of the 2012/2013 AIBC Council. The voting period has already begun. Members and honorary members are encouraged to cast their votes through the balloting process outlined in the information packages distributed by mail. Ballots can also be hand-delivered:
- weekdays between 8:30 a.m. and 5:00 p.m. at the AIBC offices until May 8, 2012;
- between 7:30 a.m. and 4:00 p.m. at the registration tables during the 2012 AIBC Annual Conference, May 9-11 at the Vancouver Convention Centre; and
- at the BCIT Downtown Vancouver Campus on Saturday May 12 from 8:15 a.m. until the AIBC President closes the election at the start of the 2012 Annual Meeting.
Voting officially closes directly after the annual meeting is called to order. Ballots will the be counted by appointed scrutineers with the results announced prior to the adjournment of the annual meeting.
Bylaw Amendments
Another significant annual meeting agenda item concerns a number of proposed bylaw amendments, the nature of which has been discussed and shared with membership over recent months. There are a significant number of proposed amendments to be addressed. Some of them are purely editorial and non-controversial, while others may require individual explanation and/or be subject to questions and discussion. In order to get through the required business items on the meeting agenda in an effective and efficient manner while allowing for optimal discussion/debate, the council president may ask the assembly for consent to “bundle” non-contentious proposals for consideration as a single package. This approach would allow for greater time to be spent on matters that may be seen as more complex or important.
Members’ Forum and Members’ Motions
The annual meeting agenda allows for a Members’ Forum segment. Whether this session takes place, and for how long, is dependent upon how efficiently other business items on the agenda are concluded. If held, the Members’ Forum will be an opportunity to raise, discuss and debate issues of interest of concern to the profession. It is intended as a civil, collegial discussion amongst architects, associates and members of AIBC Council.
The Members’ Forum also provides the opportunity for members to bring forth new ideas and fresh perspectives in the form of advisory motions to council (“Members’ Motions”). Such motions must be properly constructed, concise, complete, unambiguous and in writing. While strictly advisory in nature and not binding on AIBC Council, Members’ Motions that meet with the support of the membership will go to council for its consideration.
All Members’ Motions received will be directed to the Motions Review Committee, a group of members who will ensure they meet the above-noted criteria; are clearly understandable; and are consistent with the Architects Act, AIBC bylaws and the AIBC Code of Ethics.
While it is recommended that Members Motions be submitted by May 1, additional motions may be submitted (to the Executive Director or a member of the Motions Review Committee) up to 30 minutes after the annual meeting has been called to order. Anyone bringing forward a motion must have a written version of the proposed motion in hand at the meeting, and be prepared to speak to it, with a seconder already identified.
In the event that time does not allow for all Members’ Motions to be heard, any motions not aired at the annual meeting will still be considered by AIBC Council.
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